9 Factors that can help improve your employees’ productivity
Whether you are an entrepreneur managing an existing business or starting up a new business, or even a corporate executive with thousands of employees, it is hard to ignore the evidence of increased productivity from happy employees.
Most businesses and companies that focus on productivity usually have employees that are both healthy and happy, which also makes them successful.
Here is a list of nine factors that can help improve your employees’ productivity at the workplace:
Always inject it into your employees’ minds that they are accountable for their actions and decisions, and that they cannot pass the blame to someone else.
When giving orders to your employees, always be precise. Never give general orders. By letting your workers understand the accountability that they have for the tasks or for the goals and decisions that they make encourages them to:
- Put in an extra effort; and
- Be more cautious and meticulous to the tasks assigned to them.
Ensure that you properly designate the task to each assigned individual and also, ensure that they fully understand that they are the ones responsible for the duties assigned to them.
Remember. Always make sure that they fully understand that they will be held accountable to whatever is the outcome of the task given to them.
Moreover, having them feel that they are held accountable would also strengthen their sense of ownership to the kind of work handed to them, so with this sort of mindset, they tend to achieve it as best as they can.
#2. Encourage, Motivate, Reward and Recognise Employees.
Motivation is an essential factor to ensure productivity in the workplace. Employees lacking motivation get easily bored especially those employees that do the routine every single day.
Employees are motivated to work hard and work more efficiently if they know they can be recognised and rewarded.
A standard error that employers fail to do, is that they usually forget to give recognition to employees for a job well done. This can be:
- A word of encouragement, in the form of a simple “thank you” to those employees who work hard (i.e. this can result in a negative impact and the employees will feel unmotivated), or
- In the form of real rewards such as monetary bonuses, or mandatory leave or time off.
Remember, when employees are both recognised and valued for doing their best to your business or company, they will keep being motivated.
#3. Follow up With Your Employees and Ask for Feedback on Every Task Handed to Your Employees
It is not uncommon for employers to set targets and allocate a task to employees, and then find them sitting back and feeling good about themselves that their job is done.
To ensure your employees are making progress in their work. It is important that you follow up with each employee and ask them for:
- An update on the progress they are making or have made on the entrusted tasks allocated to them, and
- Feedback from their side if the progress is insufficient. This will enable you to determine whether any interim measures are required to be taken before it is too late to salvage a situation.
Remember. Knowing how to balance those things between your employees’ performance and the tasks assigned to them, can help your business or company to maintain its employee’s productivity.
#4. Avoid Micromanaging
Micromanaging is a sure way to ensure your employees will not reach their full potential.
You need to trust your employees to do a good job and never doubt their capabilities. After all, you employed your employees because they have the potential you need to make your business or company successful.
As individuals, we all have our own unique way of working and achieving our desired goals. With this in mind, try as much as possible to encourage your employees to work on the styles and methods they feel most comfortable with.
By giving your employees the freedom to work in whatever method and ways they feel most comfortable with, encourages them to learn, work, and think independently and most importantly, to the benefit of your business or company.
#5. Set Your Employees With Realistic and Attainable Targets
As an employer, you need to set realistic targets that are within the limits of achievement.
As an employer, you need to set your employees with goals and targets that are both achievable and realistic. Interestingly, you will find this can make your employees feel more motivated to accomplish the tasks given to them.
Reminder. Do not overload your employees with unachievable deadlines and goals, as will make them feel overwhelmed and more importantly, they will be unproductive.
#6. Ensure your Employees Enjoy their Work
The old cliché – “the best performing employee is a happy employee” is very true.
It is your responsibility as an employer to ensure your employees are happy. Besides the working conditions and the work culture you have implemented, you also have to:
- Devise ways of making the work seem challenging and interesting to your employees, rather than being mundane and boring.
With the above situation in mind and particularly for larger companies or businesses, you can break the monotony by rotating your employees and giving them new tasks and exposure to other divisions.
Note: This can add to your employees’ learning and more importantly, it can help give your employees a holistic view of your company or business.
#7. Spend More Time on Achieving Results
Avoid the trend of having more meetings and discussions with your employees rather than letting them spend more time on achieving their results.
Meetings for the sharing of ideas should be kept short, so that your employees have more time at your meetings to show their results and discuss your feedback on their results.
#8. Having the Right Tools and Equipment can Raise Productivity
To raise productivity, it is important that your business or company has the best machinery, devices, and equipment that can yield error-free results in the minimum possible time. Here is a list of some of the tools and equipment your workplace must have:
- Mobile phones and Smartphone’s.
- Tablet computers.
- Latest applications and software that offers quick connectivity and access.
- Bluetooth to stay connected with your employees working in the field..
#9. Provide your Employees With Training
Learning is a continuous process. When you provide your employees with seminars and training courses you are in fact:
- Improving their skills; and
- Refreshing their minds.
Letting your employees learn while they are working will motivate them. When you have a motivated employee you also have:
- A happy employee and to top this off you also have a productive employee.
Improvement in your employees, productivity can be a hard task. When it is time for you to address this situation, seeking expert advice from a business consultant can help your business or company in a BIG way.
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DISCLAIMER: This blog post is of a general nature only and does not constitute professional advice. I strongly recommend that you seek your own professional legal and accounting advice in relation to your particular circumstances.